The best conference room AV setup typically consists of the following components:
The display is the most crucial component of a conference room AV setup. It allows participants to view presentations, videos, and other media. The most common display options include a projector and screen, large format displays, video walls, and interactive displays. Before choosing one, the following items should be taken into consideration:
- The size of your conference room
- Number of participants
- Type of content you will be presenting
This will help you choose the right screen size and resolution based on the room dimensions and seating arrangement. For example, when creating a Microsoft Signature Teams Room environment, use an ultra-wide 21:9 aspect ratio display to take advantage of all that screen real estate.
Clear and crisp audio is essential for effective communication in a conference room (for more information: see why audio quality matters). The audio component of your AV setup should include speakers, microphones, and a sound system (resource: how to improve audio quality).
Speakers should be strategically placed to ensure that everyone in the room can hear clearly. Microphones can be either installed in the ceiling or placed on the table. A sound system is necessary for larger conference rooms to ensure that audio is evenly distributed throughout the room.
In today’s business landscape, video conferencing has become a crucial component of conference room AV setups. It allows for remote participants to join meetings, making it easier to collaborate with team members in different locations. Some popular options include Zoom, Microsoft Teams, and Google Meet.
A control system is the brain of your conference room AV setup. It allows you to control all the components, such as the display, audio, and video, from one central location. A control system can be as simple as a remote control or as advanced as a touch panel. It’s essential to choose a control system that can be easily operated by anyone in the room.
Cables and Connectors
To ensure that all your AV components work together seamlessly, you’ll need the right cables and connectors. HDMI cables are the most common options for connecting displays. While USB cables are necessary for connecting peripherals such as webcams and microphones. It’s important to have a variety of cables and connectors on hand to accommodate different devices and setups.
From smart meeting rooms to all-in-one video conferencing equipment, there are a number of things to consider before you choose a system that is right for your business.