Video Conferencing Equipment for Large Rooms

When setting up video conferencing equipment for large rooms, identifying the essential equipment is crucial for ensuring smooth and productive meetings. However, choosing the right video conferencing equipment for a conference room can be overwhelming, considering the myriad of options available. That’s because there is no one-size-fits-all option, especially when it comes to large rooms. In this article, we will discuss the key factors to consider and provide tips on how to choose the right equipment for a large conference room.

Why is Choosing the Right Equipment Important?

Not all video conferencing equipment is created equal, especially when it comes to large rooms. In a large room, traditional webcams and microphones may not be sufficient to capture everyone in the room, resulting in poor video and audio quality. This can lead to frustration and hinder effective communication and collaboration.

For this reason, large conference rooms require special video conferencing equipment to ensure a smooth and effective communication experience. The right equipment can make all the difference in the success of a meeting.

Choosing the right video conferencing equipment for large conference rooms is crucial for the following reasons:

Improved Audio and Video Quality

In a large conference room, it is essential to have high-quality audio and video to ensure that all participants can hear and see clearly. Poor audio and video quality can lead to miscommunication and frustration, which can hinder the success of a meeting or presentation.

Enhanced Video Quality

The right video conferencing equipment for large rooms can provide high-definition video quality, ensuring that all participants can be seen clearly. This is especially important for presentations or demonstrations where visual clarity is crucial. With the right equipment, you can ensure that all participants have a clear view of the presenter and any visual aids.

Improved Audio Quality

In a large room, traditional microphones may not be able to pick up all participants’ voices, resulting in muffled or distorted audio. This can make it difficult for participants to hear and understand each other, leading to miscommunication and frustration. Video conferencing equipment designed for large rooms often includes advanced microphone technology that can pick up voices from all corners of the room, ensuring that everyone can be heard clearly.

Better Collaboration and Engagement

With the right video conferencing equipment, participants in a large room can feel like they are in the same room as those on the other end of the call. This can enhance the collaboration experience by creating a more natural and engaging environment (see Microsoft front row). With high-quality video and audio, participants can pick up on non-verbal cues and have more meaningful interactions, leading to better communication and collaboration.

Key Factors to Consider

When choosing video conferencing equipment for your large room, there are a few factors to consider. Here are some tips to help you choose the right equipment for your needs.

Room Size

The size of your room will play a significant role in determining the type of video conferencing equipment you need. For smaller rooms, an all-in-one system or PTZ camera may be sufficient. However, for larger rooms, you may need to consider additional microphones or a ceiling microphone to ensure that all participants can be heard clearly.

Number of Participants

The number of participants in your video conference will also impact your equipment needs. If you have a large number of participants, you may need to consider a camera with a wider field of view or additional microphones to ensure that everyone can be seen and heard clearly.

Integration with Video Conferencing Platforms

It’s essential to choose video conferencing equipment that can integrate with your preferred video conferencing platform. This will ensure a seamless and hassle-free experience for both you and your participants. Most video conferencing equipment will list which platforms they are compatible with, so be sure to check.

How to Choose the Right Equipment

Here are some tips to help you choose the right equipment:

High-Quality Camera

A high-quality camera is essential to ensure that all participants can be seen clearly. Look for a camera with at least 1080p resolution and a wide-angle lens to capture the entire room. Additionally, consider features like auto-focus and pan-tilt-zoom (PTZ: pan, tilt, zoom) capabilities for a more dynamic viewing experience.

Microphones and Speakers

Good audio quality is crucial for effective communication during virtual meetings. Invest in microphones and speakers that can pick up and transmit sound clearly. Consider options like ceiling-mounted microphones or tabletop microphones to capture audio from all participants.


A large commercial display is necessary to ensure that everyone in the conference room can see the remote participants clearly. Choose a screen size that is appropriate for the room and consider options like interactive displays or dual-screen setups for added functionality.

Internet Connection

A stable and high-speed internet connection is essential for smooth video conferencing. Make sure your conference room is equipped with a reliable internet connection to avoid any disruptions during meetings (see network issues for more on this).

Collaboration Tools

Look for video conferencing equipment that offers additional collaboration features like screen sharing, virtual whiteboards, and file sharing. These tools can enhance productivity and make virtual meetings more interactive.

By considering these factors and choosing the right video conferencing equipment, you can create a seamless and productive meeting experience.

Best Video Conferencing Equipment for Large Rooms

Large Conference Room Video Conferencing All In One Solution

Atlona Room Kit

Meeting spaces typically include AV technology that allows participants to present content to a display or collaborate via video conferencing. Making these systems work requires integration of video, audio, USB, control, display, and networking components from several different manufacturers. Engineering, configuration, testing, and procuring these systems, as well as dependably repeating them can be difficult and time consuming.

To solve this problem, Altona’s Room Kits are an all-in-one solution that provides routing of HDMI video and USB data for multiple devices such as laptop computers or room PC’s and includes a PTZ camera and touch panel control. It also features an upgraded microphone, DSP, amplifier, and ceiling speakers for audio performance consistent with the larger space.

Conference Room AV Installation by Shultz Audio Video

Being able to speak with anyone around the world through a virtual meeting is incredible. But, frequent problems with video conferencing can be a pain if you don’t have the right technology solution. That’s where we come in! We have solutions for a variety of workspaces. From conference rooms to huddle rooms and boardrooms, now everyone across your organization can enjoy a seamless hybrid experience… no matter where or how they’re working. So, whether you need to enhance your Microsoft Teams or Zoom room experience or you are looking for a way to use your laptop and instantly connect to the camera, mic or speakers (regardless of manufacturer, make and model) we offer commercial audio visual solutions for every workspace.