The Building Industry Association of San Diego County (BIA) came to us to help solve the issues in their boardroom. Their video conferencing system consisted of outdated cameras and audio piping in from phone lines. This coupled with the unconventional design of their boardroom created a challenging environment for their committee meetings. A typical committee meeting includes a group of members joining in-person and builders joining remotely. The Boardroom where meetings are usually held, features a long, 40-foot by 19-foot table. In addition to this, it also had curved ceilings with curved beams breaking up the room (making audio one of the biggest challenges).

The audio set up led to a myriad of issues, including all in-person participants crowding around one speakerphone. In addition to this, people were also talking over each other and remote participants could not hear in-person participants. This was due sheer length of the room. And, the distance from the phone line to the monitor as well as failed projection of remote participants.

Solution: Solving The Audio Challenges

To resolve these conferencing issues, the BIA brought Shultz Audio Video in. After seeing the room and understanding the issues, we recommended Yamaha’s ADECIA Ceiling Microphone and Line Array Speaker Solution. The results? The ADECIA system completely changed the whole dynamic. Now, everyone can hear the person who is speaking on both ends (those joining in-person and those joining remotely).

The solution included one RM-CG ceiling microphone, one RM-CR signal processor, one network switch, two line array speakers, and two RM-TT tabletop microphones. To amplify all voices, one ceiling microphone was enough. Two line array speakers provide ample, equally-distributed sound across the long conference space.

As a result, the sound is not too loud in the front, nor too quiet in the back. Lastly, the two RM-TT tabletop microphones serve as stylish, easy-to-reach mute buttons. Because meetings can sometimes involve side conversations and private comments in the room, they’re a convenient and practical solution.

Solution: Solving The Video Quality & Content Sharing Challenges

The solution also included a Huddly Camera and a Barco Clickshare 50, further improving conferencing quality through video. As well as, ease of content sharing. Now, meetings are more productive, members are more eager to use the room for remote conferences. And, poor audio is no longer an issue.